The FORD FOUNDATION is an independent, nonprofit grant-making organization. For more than 75 years it has worked with visionary people on the front lines of social change worldwide, guided by its mission to strengthen democratic values, reduce poverty and injustice, promote international cooperation, and advance human achievement. With headquarters in New York, the foundation has ten regional offices in Latin America, Africa, the Middle East, and Asia.
The Convening and Dining Operations team has an open position for a Manager of Event Operations to help manage the day-to-day operations, logistics, and production for the Foundation’s robust program of events. The Manager will be responsible for ensuring the smooth operation of the Foundation’s event spaces while also playing a pivotal role in the logistics and production of Ford Foundation events. Ford hosts approximately 10-15 events each month; this number will expand significantly in the next year when the foundation returns to its headquarters where there will be newly renovated spaces dedicated primarily for social justice-related convenings and meetings.
The Manager reports to and partners with the Executive Producer of Events. They will work closely and daily with the foundation’s program and operations teams, third-party food service and property management vendors for events hosted by staff. The Foundation extends its space to grantees and other external organizations; the manager will also work closely with those groups to execute their events.
This position requires a customer service oriented, solutions-based, detail-oriented, energetic person with exceptional organizational and interpersonal skills, who can problem solve quickly and operate calmly in high-pressure situations and work well with people at all levels and from all backgrounds.
Manage and take ownership of a portfolio of events assigned by the Executive Producer of Events and oversee the operational planning and execution of those events
Develop logistics and production timelines with well-defined deadlines; Ensure event plan project status is effectively communicated to all teams involved.
Develop technical run-of-shows
Finalize and confirm menus, room setup, and A/V needs for all events
Direct and call live shows in absence of the executive producer
Participate in regularly scheduled meetings with executive producer, IT, facilities, office of communications and programmatic staff to seamlessly coordinate program content with event logistics
Serve as primary liaison for all event vendors
Manage budgets, contracts, and payments
Assist with venue selection for off-site events
Monitor and respond to event feedback and complaints
Oversee the full schedule of events taking place in the building and their requirements
At least 5 years of experience in event planning, production, or venue management
Knowledge and understanding of AV production
Excellent conceptual, communication, and writing skills
Superior ability to keep multiple projects in play and moving forward simultaneously
Consummate team player with a willingness to take on a variety of tasks
Knowledge of the latest event management tools and technology
ALIGNMENT TO CULTURE AND VALUES:
Commitment to the Foundation’s mission and core values of openness, trust, collaboration, equity, accountability and urgency
Personal qualities of humility, capacity for self-reflection, and a sense of humor
Discretion and ability to handle confidential issues
Action-oriented and entrepreneurial self-starter who can work well independently and in teams
Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexualorientation preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.