Department Coordinator - Youth Opportunity and Learning
Addressing inequality is the key focus of the Ford Foundation. The overall goal of the Youth Opportunity and Learning (YOL) thematic area is to support holistic, inclusive education policies and practices that provide young people with the skills and support services they need to thrive in an effort to significantly reduce inequalities in wellbeing, participation, and leadership.
The Department Coordinator (DC) serves as the critical hub of the YOL team, and is responsible for helping the team work effectively, efficiently and with great team spirit, reporting to the Thematic Area Director (TAD). He/she serves as the most senior administrator and work coordinator on the team, proactively assisting the TAD and the team of program staff to support the core unit’s core functions. The DC provides administrative and coordination/follow-up support to the team. He/she assists the team with planning, management, workload and workflow needs, working closely with other staff in order to anticipate future needs, facilitate coordination and prioritize activities. The DC engages proactively across his/her team and across all areas of the Foundation (e.g., Finance, HR, Facilities) to ensure operations run smoothly. Responsibilities include, but are not limited to: managing the team calendar, taking notes and synthesizing information, processing expenses, managing travel arrangements, and providing logistics support and preparation for internal and external meetings.
A Bachelor’s degree with a minimum of 3-5 years of experience managing multiple activities in a fast-paced environment, or equivalent combination of education and experience
Highly functioning and experienced administrator and/or coordinator; proactive; able to self-manage, prioritize work assignments, manage multiple deadlines, and represent the unit and the foundation in different environments
Excellent planning and organizational skills
A team player with an ability to work in diverse teams with shared responsibility and accountability
Ability to contribute to a positive, productive, open and supportive environment that motivates everyone to perform at their best
Proven ability to problem-solve and follow-up appropriately on process and procedural issues
Excellent oral and written communications skills; ability to manage communications tactfully and professionally with a high attention to detail and accuracy
Detailed knowledge of and demonstrated proficiency in the use of office computer applications, including at minimum Microsoft Word, Excel, PowerPoint and Outlook
Experience using a formal content or document management system, such as Microsoft SharePoint; and experience managing files and content and administering sites within a web-based content management system
ALIGNMENT TO THE MISSION AND CULTURE OF THE FORD FOUNDATION:
Commitment to the Foundation’s mission and core values of equity, fairness, and diversity
Personal qualities of humility, capacity for self-reflection, and a sense of humor
Discretion and ability to handle confidential issues
Action-oriented and entrepreneurial self-starter who can work well independently and in teams
Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.